Accounts Payable

Employee reimbursement requests below $50 should be submitted in person (with photo ID) to the petty cash window near the cashier's office, located at 65 Fifth Avenue, ground floor. All reimbursement requests for employees must be submitted on our Employee Advance and Reconciliation Form.

Check your budget in Banner to see if the invoice was processed in Accounts Payable. If it has been processed, allow five business days from the posting date for the check to be sent out. If it is not posted, or the five-day period has elapsed, please contact the appropriate Accounts Payable Associate with all pertinent information, such as vendor/payee name, invoice number, dollar amount, contact person, and phone number.

No. Payroll issues both payroll and student stipend checks.

Check the Banner system to see if the invoice has been processed as submitted. If it was put through the system and the transaction date on the General Ledger is more than four days old, you must process a re-class. If it is less than four days old, go to step b. If the invoice in question has been submitted to Accounts Payable but has not been paid, contact the appropriate Accounts Payable Associate so that the coding can be corrected before a check is issued.

Yes. Accounts Payable can make these types of payments; however, the cost of international wires will be billed back to the requesting department.

No. Please consult the Travel page.

No. Office supplies are handled by Procurement.

No. The IRS views all persons providing services to a company as employees unless proven otherwise. Incorrectly classifying persons as independent contractors is a liability for the university. As a result, an individual's status as an "independent contractor" must be approved by the Office of Accounts Payable prior to the start of work. The determination will be based on the objective facts in each case.

However, if the person is performing one of the predefined services listed on the Request for Independent Services form such as Guest Lecturer, Substitute Teacher, Panelist, Performer, Critic or Judge, no Accounts Payable pre-authorization is required.

Additionally, licensed individuals providing medical, legal, or architectural services to the university do not need pre-approval by Accounts Payable for independent contractor status.